As the demand for electric vehicles (EVs) grows, the increasing number of EV drivers constantly need places to charge their vehicles. This presents a huge opportunity for businesses to accommodate EV drivers with commercial EV charging stations, and acquire them as new or recurring customers.

The Westchester Marriott Hotel in Tarrytown, NY, saw this opportunity to enhance its amenities and attract eco-conscious customers by installing a series of EV charging stations on their already built parking lot. However, this undertaking came with challenges, including the need for electric service upgrades, securing permits, and managing the associated paperwork. They partnered with Source Forward and DVM Industries to assist with the entire process, ensuring a smooth and cost-effective installation.

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The Challenge

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The Westchester Marriott Hotel needed to install 10 EV charging stations to meet the needs of its guests, but the complexity of the project quickly became apparent. The hotel faced several hurdles, including:

Technical challenges: Installing EV charging stations requires significant electrical upgrades to accommodate the power demands of the chargers. These upgrades often involve running new cabling and conduits, ensuring proper safety protocols, then coordinating with utility companies for approval.

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Permitting and compliance: The hotel needed to secure the necessary permits from local authorities and ensure that the installation complied with all relevant regulations.

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Incentives and cost management: There were government incentives available to offset the cost of installing EV charging stations, but the process of applying for these incentives involved complex paperwork and strict reporting requirements. Without proper guidance, the hotel risked missing out on these substantial savings.

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Maintenance and reliability: To maintain high guest satisfaction, the hotel wanted to ensure that the charging stations would remain operational 24/7, requiring are liable maintenance and support plan.

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Faced with these challenges, the Westchester Marriott knew it needed an experienced partner to navigate the technical, regulatory, and financial aspects of the project. They partnered with Source Forward and DVM Industries, recognizing our proven expertise in the industry. We proved to be the ideal choice to help the hotel achieve all of its goals.

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The Solution

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We initially met with the Westchester Marriott team to collaborate on the possible pitfalls we could foresee, and brainstorm a comprehensive solution for those problems that fit into a master plan. This included our team managing every aspect of the EV charging station installation from start to finish. The plan included the following:

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1. Streamlined Project Management

Our project management team took full control of the installation process, allowing the Westchester Marriott staff to focus on running the hotel without worrying about the

technical details.The project involved several key steps, including:

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Initial site assessment: Our team conducted a detailed audit of the hotel’s electrical infrastructure to determine which upgrades (if any) were needed to support the new charging stations.

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Design and planning: Based on the assessment, we designed a plan that included the placement of the EV chargers, the necessary electrical upgrades, and the timeline for installation. We ran this plan by the Marriott team to get their approval before proceeding.

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Coordination with utility providers: After approval, our team worked directly with the local utility company to handle any electrical service upgrades, ensuring that the hotel had the capacity to power all 10 EV charging stations.

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Cabling and conduit installation: Our team installed the necessary cabling and conduit infrastructure to connect the charging stations to the hotel’s electrical system, ensuring compliance with all safety standards.

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2.  Permitting and Compliance

Navigating the permitting process for an EV charging installation can be complex, especially for a commercial property like a hotel. But we simplified this step by taking the lead in securing all necessary permits from local authorities. This ensured that the project complied with building codes, zoning laws, and safety regulations.

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Permit applications: Our team prepared and submitted the required paperwork, handling communication with local officials to avoid delays.

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Regulatory compliance: The installation was conducted in accordance with all local, state, and federal regulations governing the installation of EV charging infrastructure. This ensured the hotel remained compliant with legal requirements.

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3.  Maximizing Incentive Savings

The Westchester Marriott was eligible for several government incentives, but applying for and securing these savings required careful attention to detail, which our team was able to take the lead on.

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Incentive program management: We handled all of the paperwork and reporting requirements for the available incentive programs, ensuring that the hotel received the maximum possible savings.

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The total incentive savings amounted to an impressive $140,000 - nearly the entire cost of the project.

Cost reduction: Thanks to these incentives, the net cost of the project was reduced from a potential six-figure sum to just $20,000, making the installation much more affordable for the hotel.

4.  Reliable Maintenance and Support

Installing EV charging stations is only the first part of the equation. To maintain guest satisfaction, the Westchester Marriott needed are liable partner to ensure that the chargers would remain operational 24/7.

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Our team provided a maintenance and support plan, which included:

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Preventative maintenance: We set up a preventative maintenance schedule to regularly inspect and service the EV chargers, reducing the risk of downtime.We believe the best way to solve problems is before they happen.

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24/7 support: In the event of any issues, we also offered round-the-clock support to quickly address any technical problems, ensuring the charging stations remained available to guests at all times.

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Key Highlights

The collaboration between the Westchester Marriott Hotel, SourceForward, and DVM Industries yielded impressive results.

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Here are some of the key highlights of the project:

‍Number ofCharging Stations: 10

‍Total Incentive Savings: $140,000

‍Net Project Cost: $20,000

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With our expert guidance, the Westchester Marriott was able to navigate the complex installation process, secure substantial savings, and ensure that the EV charging stations were installed without any issues.

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The project improved the hotel's amenities and also enhanced its reputation as an eco-friendly and forward-thinking business.

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The Proven Approach

Our mutual success in this project was built on a winning formula that combined filling a niche market need with our technical expertise, regulatory knowledge, and a commitment to sustainability.

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Here’s why our flexible approach works so well for our clients, including the Westchester Marriott:

End-to-end project management: We handled every aspect of the project, from the

initial site assessment to the final installation, ensuring a seamless process for the hotel staff.

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Incentive expertise: Our deep understanding of incentive programs allowed the hotel to save $140,000, significantly reducing the cost of the project.

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Maintenance and support: With a 24/7 maintenance plan in place, the Westchester Marriott is confident that itsEV charging stations will remain operational for guests, further enhancing the hotel’s reputation for high-quality service.

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The Result

Thanks to Source Forward’s comprehensive support, the Westchester MarriottHotel was able to:

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-  Successfully install 10 state-of-the-art EV charging stations.

-  Save $140,000 in incentive savings, bringing the total project cost down to just $20,000.

-  Enhance the hotel’s reputation as a leader in sustainability and green technology within the hospitality industry.

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By providing a modern amenity that caters to the growing number of EV drivers, the hotel is now better positioned to attract eco-conscious guests, increase guest satisfaction, and stay ahead of competitors in the hospitality sector.

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Next Steps for Westchester Marriott

Inspired by the success of the EV charging project, the Westchester Marriott is already exploring additional sustainability initiatives. These include energy-saving solutions, green certifications, and other eco-friendly technologies that will continue to improve the guest experience while reducing the hotel's environmental footprint.

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Conclusion

The Westchester Marriott Hotel’s partnership with Source Forward and DVM Industries demonstrates the value of working with a trusted expert in EV infrastructure.

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Our ability to manage complex installations, secure significant incentive savings, and provide ongoing support made us an invaluable partner for this project.

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If your business is looking to install EV charging stations, upgrade your infrastructure, or explore sustainability initiatives, we have the experience and expertise to guide you every step of the way.

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Contact us today to learn more about how we can help you achieve your green energy goals.